Please follow these artwork guidelines when preparing any visual material for inclusion in your manuscript (any element of the book that cannot be produced with type alone).
- Please be sure to fill out the Art Inventory table, which your editor should provide, as it will summarize the visual material that will appear in the finished book. If you are unsure how to fill out the Art Inventory or determine the size of your images, please contact your acquiring editor.
- The artwork will be assessed by the UTP production department; you will be contacted if there are any concerns with the quality of the image(s).
- A “figures list” that includes the title of each table, figure, or image should be submitted, as it may be needed for the front matter of the book.
- Submit a sample file to your editor to ensure your file is usable if you have any concerns. If you require any assistance or advice regarding artwork, your acquiring editor will be happy to help.
FILE NAMES AND CALL-OUTS (OR CATCH LINES)
- Each table, figure, image, and map in your manuscript should be labeled consecutively with chapter number and item number (e.g. Figure 1.3).
- Other than tables, visual elements should be removed from the manuscript and replaced with call-outs (or catch lines) in square brackets (e.g. [INSERT Figure 1.3 about here]).
- Save each illustration or image as a separate file and name it to match its call-out: AuthorLastName_Figure_01_03 (e.g. Smith_Figure_01_03.tiff).
- Each captions should be left in the manuscript and must correspond to your image, call-out, and credit line (if applicable).
- Tables should appear in the manuscript using the Table feature in Microsoft Word.
- Tables should include the table number and title at the top and relevant notes and sources at the bottom.
- Format columns clearly, in greyscale, and avoid tables with more than six columns, to ensure they will fit within the printable text area.
- If a table has been previously published, then you must have the original publisher’s permission to use it.
- Figures include graphs, charts, maps, and drawings created specifically for your book.
- Do not embed any figures in the manuscript Word file (see above instructions on call-outs).
- When creating your art, please keep in mind the instructions on image quality below.
- Provide figures in the program in which they were created (e.g. a graph may be in Excel or a map in Adobe Illustrator), along with a matching PDF for reference. All text or labels within the figures should be editable; that is, type should not be saved as a TIFF or JPG file, but rather as an EPS file. Do not create figures in Microsoft Word or PowerPoint.
- Note that all figures will be printed in greyscale, unless you and your editor have explicitly discussed printing your book in colour. However, figures can appear in colour in the ebook (even if they are in greyscale in the print book). If colour figures will be used please save them as CMYK files (not RGB).
- Maps are best created in Adobe Illustrator. Unless you have extensive experience creating maps, we strongly recommend the use of a professional for this task. UTP can make recommendations.
- Images include digital photographs and scans of images.
- Obtain all images from professional sources: archives, libraries, museums, stock photo agencies (e.g. ArtResource, Getty Images, etc.). Request the highest possible resolution. See instructions on image quality below.
- Do not embed any images in the manuscript Word file (see above instructions on call-outs).
- Note that all images will be printed in greyscale, unless you and your editor have explicitly discussed printing your book in colour. However, figures can appear in colour in the ebook (even if they are in greyscale in the print book). If colour figures will be used please save them as CMYK files (not RGB).
- Image files should be submitted as .tif files. If .jpg is the only format available, do not edit or re-save the image before submitting. Do not submit images as PowerPoint slides.
- If your image contains multiple parts, ensure the image is submitted as a single file with all components included.
- Most images saved directly from a web page are low resolution, around 72 dpi, and are considered unprintable.
- If you require your image to be scanned, please use professional services and equipment. They will ensure proper descreening (process by which evidence of the original halftone screen pattern is removed) to eliminate moiré patterns and set the image mode to 8-bit greyscale.
IMAGE FILE QUALITY
- Most books of 6 x 9 inches have a printable area of 5 x 7 inches, so all visual elements should be at least that large (or equivalent, based on the image’s dimensions).
- Images must have a minimum resolution of 300 dots per inch (dpi) at a printable size. Smaller images may be unprintable; if you have any doubts regarding image quality, contact your acquiring editor.
- For images, .tif or .eps files are preferable, but .jpg files can be accepted. Maps are best as .eps Do not submit images as PowerPoint slides.
- Graphs and charts should be submitted as Excel files set to greyscale. These files should include the raw data as well as the chart or graph.